Executive Virtual Assistant / Accounting Real Estate Support

Overview

Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow.Core Responsibilities

• Administrative & Executive Support

• Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow.

• Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs.

• Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling.

• Prepare reports, track projects, and maintain digital filing systems for companydocuments.

• Real Estate Operations

• Support property management activities using Buildium (or similar software).

• Record rent payments, update tenant information, and apply early paymentdiscounts.

• Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.

• Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs.

• Manage buy/sell property listings, coordinate showings, and liaise with clients as needed.

• Bookkeeping & Financial Support

• Record and reconcile transactions in QuickBooks.

• Support monthly reconciliations for property management accounts.

• Coordinate trust account payments and ensure records align with Buildium entries.

• Prepare simple financial summaries and assist with tracking expenses or receipts.

• Marketing Support

• Edit and upload photos and videos for property listings and social media.

• Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools.

• Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar.

• Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).

Qualifications

• 3+ years of experience in real estate, executive assistance, or property management support.

• Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar).

• Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools.

• Excellent English communication skills (written and verbal).

• Strong organizational and multitasking abilities, with a high attention to detail.

• Comfortable handling a blend of business and personal assistant tasks.

• Reliable internet connection, computer, and ability to work U.S. Eastern hours.

Preferred Skills

• Experience managing rental property portfolios or working with real estate agencies.

• Basic understanding of U.S. real estate terms, lease agreements, and rental processes.

• Familiarity with Google Workspace or Microsoft Office Suite.

• Strong communication etiquette and comfort in client-facing correspondence.

Tools You’ll Use

QuickBooks – bookkeeping, expense tracking, reconciliation.

Buildium – rent collection, tenant records, owner payouts.

Microsoft Excel / Google Sheets – data tracking and reports.

Adobe Premiere Elements / Windows Photos – simple media edits.

Email, Texting Platforms, and VoIP – tenant and client communication.

Growth Path

Start part-time (20 hours/week) focused on key admin, bookkeeping, and property tasks.

• Expand to full-time (40 hours/week) as trust, workflow mastery, and business needs grow.

Success Indicators (First 90 Days)

• Inbox and calendar consistently organized and up to date.

• Tenant and vendor communications handled professionally and promptly.

• Bookkeeping entries accurate and reconciled monthly.

• Media and listings completed on time with quality presentation.

• Positive feedback from owners on responsiveness and initiative.

Why Join Assist World?

100% REMOTE$50 birthday bonus$200 testimonial bonusNO TRACKER.

No Problem